According to the Constitution, two different cases may occur. The first one concerns the creation of SC and WG, and the second concerns the renewal of the authorities of an existing SG or WG.
In the first case, the voting member who submits a proposal for the creation of a new SG or WG must include the mission, relevance, scope, and proposed chairpersons in its one-page presentation. The presentation must be submitted to the Secretariat at least one month before the next General Assembly. After duly validation by the Executive Committee, the matter is submitted to the General Assembly. The creation of the SC & WG in the General Assembly will be by a simple majority of members with the right to vote.
If the SC or the WG exists, authorities must change after three years in the former and two years in the latter. Voting member organisations may submit their candidates for the Chair of a Standing Committee or Working Group one month before the General Assembly. For said purpose, they shall submit an abbreviated curriculum vitae of the candidate highlighting professional and academic merits related to the subject of the Standing Committee or Working Group.
In addition, they must submit an action plan for the next three years in the case of the former and two years in the case of the latter. The General Assembly shall ratify the proposed chairpersons by a simple majority. No organisation may have more than one Standing Committee chairperson or three Working Group chairpersons.
Chairperson candidates must belong to WCCE members with voting rights. Only candidacies submitted from members in good standing will be accepted.
Candidates must present the documents mentioned above one month before the scheduled date of the General Assembly.
During the General Assembly, the responsible for the different proposals will have 5 minutes to explain to the participants their plan for the next period and their strategic vision. Participants will be able to ask each candidate about their plans and background. After all the presentations are finalised and questions are responded to, the President will call for voting for the creation of the new SC, WG, and new chairpersons. Simple majorities will suffice to create the SC and WG and declare the new authorities.
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